“Office 365 is a simple and cost-effective way to get access to new features in desktop Office 2013, but Microsoft still has to prove it can offer meaningful improvements on a regular basis. Smaller companies will appreciate its reliability and interface, but there are powerful options for larger ones too.” That’s how Techradar.com describes the new Office 365, after awarding it 4.5 stars out of a possible 5.
Our experts at GetCloudServices agree with Techradar’s review — we strongly believe that Microsoft Office 365 can help your company save time, money and valuable resources by providing cloud productivity and powerful performance enhancements. To take advantage of the benefits offered by the updated program, you’ll need to make sure that your transition is as seamless as possible by choosing a hosting company that can provide you with a full range of Office 365 migration services.
Advantages of Office 365
Office 365 combines the well-known Microsoft Office desktop with Microsoft Exchange Online, Microsoft SharePoint Online, Office Online and Microsoft Skype for Business Online – Microsoft’s newest generation of communication and collaboration services. All of these features combined help users increase their productivity regardless of their location, since everything takes place in the cloud. If you’ve had any doubt whatsoever that transitioning to Office 365 is the right thing to do for your company, just consider the many advantages of this new platform:
1. Managing Groups
The ability to share information and collaborate with coworkers is an absolute necessity for any company. Often, in the past, this has required different software tools and multiple applications. Office 365 has changed all that. With an amazing new feature called simply (and aptly) Groups, you’ll be able to establish connections between employees – from Yammer Groups to SharePoint team sites to Outlook groups, and more.
2. Prioritize with Clutter
We’ve all been there – an endless stream of emails, an inbox filled with useless messages, and generally feeling buried in the virtual world of the modern office. Apparently, Microsoft developers have experienced the same thing, which is why they’ve added a handy feature in Office 365 to help resolve the situation: Clutter. What Clutter does is exactly the opposite of its name. First, it creates a folder to hold all low-priority emails. By simply observing your previous email activity and deducing which types of messages are more likely to be ignored, the program is able to determine which emails should be stored in the folder. Over time, the system gets smarter and smarter, eventually developing a personalized system for each individual user based on his or her actions and preferences. The data collected by Clutter is not shared with anyone, so the level of security is high.
3. Power Map
As the name itself suggests, this feature enables you to plot your data on a map. No IT degree needed here! All you have to do is choose an image – say, a map of public transportation routes, for example — and turn it into a concrete, dynamic visual story.
4. The Convenient Document Conversation Feature
Share ideas, information and media files — such as pictures and videos — from the exact same piece of content you are editing. You can ask questions and provide feedback related to the content without having to exit the application you’re using.
5. Video Portal
Videos are becoming more and more commonplace in modern business and for good reason. Videos are extremely effective for training, marketing or simply for sharing information. Microsoft developers took this into consideration and have included an advanced Video Portal in Office 365. This effective tool acts as an interface for viewing videos, as well as uploading and classifying them. The portal stores videos in the cloud, but allows access to the metadata on SharePoint.
6. Personalize your Office 365 Interface
With a list of 22 predefined backgrounds, you can change the default theme of your Office 365 interface anytime you want. When you switch to another theme, the 365 logo color changes, along with the menu colors, top navigation bar and background image. By using a main personalized theme for your company, you can reaffirm and reinforce your brand at the same time.
7. Experience Yammer Integration
After purchasing Yammer in 2012, the experts at Microsoft began working hard to successfully integrate it completely into Office 365. Concrete, visible improvements were made with Simplified Login. A full integration in Groups is the next phase, along with the complete removal of the Yammer user store and the full integration of Office Online. Once all of these steps are completed, the newest Yammer experience will be available for all Office 365 users.
8. Mobile Device Compatibility
We all see it every day – technology seems to be continually evolving at a breakneck speed. At or near the forefront of that innovation is Microsoft, whose developers have managed to break down the barriers between Google and Apple products. An explosion of mobile devices has taken hold of our digital world. Office 365 allows you and your employees to work on any device, anytime, anywhere.
9. Use OneDrive for Unlimited Storage
As an Office 365 user, you don’t have to worry about how much space you have left, what files should you delete or what the cost would be for extra storage space. All of these issues have ceased to be a problem with OneDrive, the unlimited storage resource. Microsoft data centers provide so much capacity that space has gradually become a commodity for Microsoft – and now it’s here at your disposal.
10. New Applications Provided by Office 365
As if the features listed above weren’t enough, there are still more applications available through Office 365. Among the apps that we can introduce you to when we perform our Office 365 migration services is Delve, a machine learning algorithm designed to customize a user’s Office 365 experience by continuously gathering data about you and learning your working habits. OfficeMix, another novelty, is an addition to PowerPoint that allows you to attach a video or an audio file to a presentation, write on your slides as you speak, insert polls and quizzes, and much more. OfficeSway can be viewed as a combination of Photoshop and PowerPoint, with rich media assets allowing social interaction as well.
Learn How GetCloudServices Can Help You Upgrade with Our Free Office 365 Migration Services
The list of advantages that Office 365 provides users is, obviously, impressive. Don’t let your company be outpaced by your competitors that are transitioning to Office 365. There’s no time like the present to make the upgrade and provide your employees with all the benefits of this powerful new platform. At GetCloudServices, we offer FREE Office 365 migration services. Contact us today for more information.